Translate

Reis Park Pavilion Rental Application

Use of this facility is limited to the residents of the Town of Somers, Somers-based businesses and accompanying guests. The fee is based on the number of participants in the group using the pavilion.

All applications are subject to review and approval at the sole discretion of the Superintendent of Parks and Recreation or his designee. All special requests must be noted.

- Only one permit will be issued per date

- Groups of 50 or more are limited to Mon–Fri 9 a.m.–5 p.m. and all-day Sunday, from April through June and September through November.

- Permits will not be issued for weekday and Sunday use during the six-week summer day camp period.

- Organizations, churches, businesses, schools and approved outside amusement/catering companies must provide a Certificate of Insurance with general liability combined single limits of one million dollars ($1,000,000.00) for bodily injury and property damage, and include in the description that the Town of Somers is listed as an additional insured for the date of use of the park. Certificate Holder must read: Town of Somers, 335 Route 202, Somers NY 10589

FEE SCHEDULE

- Groups up to 100 people $100.00

- Groups larger than 100 people $125.00

- Company/Corporate rate $220.00

- Community/School Group rate $0.00

Any refund request will be issued for 90% of the fee paid.

- Security Deposit: $150.00

Your rental request must be approved by the Recreation Department.

Once approved, you must drop off 2 checks payable to the Town of Somers. One for the fee of your group and the other check for the security deposit, prior to the event.

Following permittee’s use of the pavilion the premises will be inspected. If the permittee has complied by leaving the premises clean and in good order, with all refuse removed, and the key returned, then the security deposit check will be returned. Otherwise it will be forfeited. Keys are available at the Recreation Office on Mon-Fri from 8am-3pm. The keys open the door to the electric panel box if you need power or lights for your event and unlocks the chain to pull a car up close to the pavilion to drop off supplies.

RENTAL REGULATIONS

1) Permit grants exclusive use of the Reis Park Pavilion, Stage, Volleyball Court, Bocce Court and surrounding grass area.

2) The applicant/leader of the group will be responsible for the conduct of all participants and must be on-site at all times. Participants must be familiar with, and adhere to, all State and local laws. Abuse of the rules may result in forfeiture of future reservation of the pavilion. Alcohol, dogs, smoking and vaping are strictly prohibited.

3) Permit holders must clean up the area before the termination of the activity. If tables are moved, they must be returned to their original location under the pavilion. The use of nails, staples, tacks, pushpins, etc. on the pavilion posts is prohibited.

4) All trash must be removed to the upper Reis dumpster.

5) There is a permanent grill located on the far side of the pavilion. Please make sure that all charcoal fires are completely extinguished before the end of your activity.

6) Parking is allowed in marked spaces only. No vehicles are allowed on the walkways to the pavilion.

-Parking for parties of 50 or more participants Monday through Friday from 9 a.m. to 5 p.m. must park in the middle and upper lots ONLY.

7) In the event of cancellation, please inform the Recreation office as soon as possible. Many times a wait listed group will be able to use the facility.

8) In case of emergency, call the New York State Police at 911. For non-emergency issues, call the New York State Police at 277-3651.

9) The Town of Somers Department of Parks and Recreation reserves the right to cancel any permit, with a refund of all fees paid, if questions arise regarding the validity of the intended use or if the facility is needed for a Town-sponsored event.

MAINTENANCE OF THE PARK FACILITIES IS PERFORMED BY THE TOWN OF SOMERS DEPARTMENT OF PARKS & RECREATION. YOUR COOPERATION IN KEEPING THE PARK CLEAN AND ATTRACTIVE IS APPRECIATED.

Name of Group

Estimated number people in group

Number of People & Fee

1-99 People - $100

Non Corporate 100+ - $125

Company/Corporate Event - $220

Community/School Group Event - $0

Group Size and Fee

Type of Function

Date of Event (date must be in the current year) *Please see larger group limitations above and summer exemptions above.

Time of Event

Will you be using an outside vendor? (music, caterer, amusements) If yes, please list.

Phone Number

Home Address

Address or Location

Additional Event Information

Upload Certificate of Insurance ( If an organizations, churches, businesses, schools or if using a private vender)

Click Here to Upload

Permittee Signature

First Name

Last Name

Choose how to sign

Draw Type

I agree to the following terms and conditions: to inform every all parties involved that they are responsible for practicing CDC, State and Local guidelines for social distancing and personal hygiene in connection with COVID. It remains their personal decision to enter the parks and to participate in the activities offered. Everyone is urged to make their own decisions for the health and safety of themselves and their families. The undersigned is over 21 years of age and has read the regulations for the use of the facility. The undersigned on behalf of himself/herself and/or the above-named organization agrees to abide by the regulations and to defend, indemnify and hold the Town of Somers, its officials, agents and employees harmless from and against any and all claims, suits, damages, and /or liabilities arising out of the use of the facility. It is further agreed that all claims against the Town for any damage or injury arising out of the use of the facility are hereby waived and released, and that the Town will be reimbursed for the cost of any damage or breakage arising out of the use of the facility